Minnesota Onsite Document Scanning Services
When it comes to scanning document that are in your office, there are factors that will guide you to how you want to go about to getting it done.
First you evaluate what everything you want to scan – keep the electronic copies of documents, who can see what the content of the document is. That will lead you to make a decision if you will send the document scanned somewhere outside of your office or you would feel more comfortable to scan it under your supervision.
You would start make research on what is the cost for getting the job done. Here is some information on services we can provide in regards to scanning the documents in your office. There are 2 options that we have.
We at Minnesota Document Scanning are proud to provide onsite scanning services in Minnesota. Our team of experienced professionals delivers high-quality scanning services designed to meet your specific needs, from scan-to-archive conversion and document storage to large-scale document scanning projects. We use the latest scanning solutions to ensure that your content gets scanned quickly and accurately without needing multiple files or complicated file formats. Our state-of-the-art scanners enable us to deliver industry-leading results with fast turnaround times and competitive pricing. Contact us today to discuss how we can help you with your file and document management challenges.
Document Scanning
We offer a wide range of document scanning services, including high-speed paper document scanning and conversion. Our team of dedicated professionals can handle any size document including nonstandard document sizes. This enables us to provide document scanning services for any size project – personal or business. We have experience with everything from legal documents to personal documents, patient files, yearbooks, blueprints, finances, and more.
Onsite Scanning
We offer secure on-site document scanning services, giving our clients convenience and flexibility in when and where they receive their scans. Rather than transferring the files back and forth, we will send a team member directly to your location equipped with a portable scanning machine and we scan right at your office or home. Choose between full on-site scanning or managed onsite scanning where we provide equipment and training for the equipment.
Wide Format Scanning
We can convert any nonstandard paper document into digital images, such as drawings, posters, or blueprints. We’re skilled at scanning any size document and converting it into PDF, JPG, or TIFF digital images. Our printers and software allow us to print in both black and white or color in a wide array of sizes and on different materials.
Legal Document Scanning
Attorneys and law firms receive and manage thousands of documents and paperwork required for their cases. It’s important for your legal practice to have effective document management, regardless of the sort of law you specialize in. Digital document management can help lawyers manage litigation-related documents much more effectively.
Full Onsite Records Scanning Service
IOT will provide personnel and equipment to scan records onsite at your location. Depending on the size of the project and time frame that it needs to get completed will determine how many people we need to have involved to meet your needs. Space also plays roll in what we can do. However, at times it might limit to how many people can work on the project as well, that will also affect the duration of the project. In regard to pricing onsite scanning is the more expensive option. The pricing includes equipment fees and administration fees.
Our record scanning service in Minnesota is the most excellent and cost-effective way to convert your paper documents from physical to electronic format. Our cutting-edge technology ensures that your data is scanned accurately, quickly, and securely, making it accessible for years to come. We use state-of-the-art scanning equipment and software tailored to meet each customer’s specific needs, with personalized services available for any size project. So whether you need a one-time scan or ongoing monthly services, our record scanning service in Minnesota will help you get the job done faster and more efficiently without compromising on quality.
Managed Onsite Scanning Service
IOT provides equipment and provides training for the equipment and how to scan, and you provide personnel ( current or hire as needed) We can also provide a designated person from IOT to come and check on the progress periodically, to ensure that things are going smooth – scanners are working properly , quality of scans, performance of personnel to meet the deadlines). You might ask – Why not use copier that we already have? That is a valid question – at times when copier is on a lease and maintenance plan, there are charges involved with using document scanner portion of the copier. That can incur additional cost with the copier company. At the same time there is disruption due to other employees needing to use the copier. Also, your desk is few cubicles away from the copier to see the quality of the scanned job, that will affect productivity.
Considering these factors, it is beneficial to rent the equipment. In regard to personnel, this is where you can save some money. You might already have someone that can do this during their regular hours. You would need to specify how much time and what part of their regular day the scanning portion will be. Keep in mind if you have deadline for getting your documents converted into electronic form. You can hire a temporary employee, get them trained and keep them for as long as the project takes. With this option IOT can again provide a dedicated person to oversee the project to make sure everything is going according to schedule.