Onsite Scanning Services in Minnesota

Minnesota On-site Document Scanning Services

When it comes to scanning documents in your office, there are factors that will guide you on how you want to go about getting it done.

First, evaluate everything you want to scan and ask yourself where you want to keep the electronic copies of your documents and if you want to restrict who can see what the contents of your documents. Once you have these answers, you can decide if you will send the documents to be scanned somewhere outside of your office or if you would feel more comfortable having your documents scanned under your supervision with an on-site scanning service.

Next, research the cost to get the job done. We provide two service options fordocument scanning services.

Minnesota Document Scanning is proud to provide onsite scanning services in Minnesota. Our team of experienced professionals delivers high-quality on site scanning services designed to meet your specific needs from scan-to-archive conversion and document storage to large-scale document scanning projects. We use the latest scanning solutions to ensure your content gets scanned quickly and accurately without needing multiple files or complicated file formats. Our state-of-the-art scanners enable us to deliver industry-leading results with fast turnaround times and competitive pricing. Contact us today to discuss how we can help you with your file and document management challenges.

Full Onsite Records Scanning Service

IOT will provide personnel and equipment to scan records at your location for on-site scanning services. The size of the project and time frame it needs to get completed will determine how many people we need to have involved to meet your needs. Space also plays a role in what we can do. However, at times, it might limit how many people can work on the project as well, which can affect the duration of the project. On site scanning services are more expensive, and the scanning service fee will include additional fees such as equipment fees and administration fees.

Our record scanning service in Minnesota is the most excellent and cost-effective way to convert your paper documents from physical to electronic or digital format. Our cutting-edge technology ensures that your data is scanned accurately, quickly, and securely, making it accessible for years to come. We use state-of-the-art scanning equipment and software tailored to meet each customer’s specific needs with personalized scanning services available for any size project. Whether you need a one-time scan or ongoing monthly services, our record scanning service in Minnesota will help you get the job done faster and more efficiently without compromising on quality.

Managed Onsite Scanning Service

With managed on-site scanning services, IOT provides the scanning equipment and the necessary training for the equipment and how to scan documents, and you provide the personnel, which can be current employees or new employees hired as needed. We can also provide a designated person from IOT to periodically go to your location and check on the progress to ensure everything is running smoothly – scanners are working properly, the quality of scans isn’t poor, and personnel are achieving performance goals and meeting deadlines.

While you might consider using the copier you already have, it usually isn’t cost-effective or efficient. If your copier is on a lease and maintenance plan, you may incur additional costs with the copier company whenever you use the document scanner portion of the copier.  Each time other employees need to use the copier, document scanning will be disrupted, which will affect scanning productivity.

When you rent document scanning equipment as part of your managed on-site scanning services from IOT, you can save money since you won’t incur additional fees or have frequent disruptions to your scanning services.  Additionally, if you don’t want to hire and train a temporary employee for the duration of your scanning project, IOT can provide a dedicated person to oversee the project to make sure everything is going according to schedule.